What is Kanban? Every organization or team should aim for process efficiency as this enables teams to achieve higher levels of productivity and better quality products and services. While there are a lot of techniques and methodologies out there that teams can explore and use for their improvement initiatives, here is one method that is gaining traction within a number of industries today because of its straightforward approach to process improvement. Kanban is a simple method to visualize work and as a result, better manage it.
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What is Kanban? Every organization or team should aim for process efficiency as this enables teams to achieve higher levels of productivity and better quality products and services. While there are a lot of techniques and methodologies out there that teams can explore and use for their improvement initiatives, here is one method that is gaining traction within a number of industries today because of its straightforward approach to process improvement.
Kanban is a simple method to visualize work and as a result, better manage it. Ohno recognized the inefficiencies in their production line and sought ways to better their processes. A car is definitely a complex product to build; with around 30, parts and components moving through the assembly line things can get inefficient. Ohno saw how unnecessary inventory and low levels of productivity were apparent in their operations and decided to take action.
What did he do? Think about how you would do your grocery shopping. You then go to the store and get your desired items from the grocery shelves. Visual signals like an empty pantry or supermarket shelf prompt people to pull from preceding processes. Thinking of it in the same way. Production processes can use pull systems to produce and move parts within the assembly line. In Toyota, they adapted the supermarkets stock concept to help line workers recognize when and in what amount certain parts need to be prepared and transported.
The preceding process, who is in charge of making the parts ready, supplies the parts to the next process when they need it and only in the amount needed. To easily communicate within the shop floor, they used visual signals in the form of cards to signal their need for a component.
And this is where Kanban goes into play. In Toyota, assembly line workers used cards to communicate when they needed something from another department or process. This helped them reduce waste and increase their process efficiency. What originated from the manufacturing industry is now being used in various businesses. We now see Kanban in knowledge work, quite prominently in software development. It was David J.
Anderson, a renowned Lean thinker, who first explored the use and applied Kanban to software development in Anderson clarified that Kanban is not to be mistaken for software development or project management process. He emphasized that Kanban is seen and used as a method or technique to help an existing software development or project management process improve gradually. Indeed, the application of Kanban is no longer confined to the manufacturing industry.
We now see companies in the SaaS, software development, media, investment, and banking industries reaping the benefits of the Kanban methodology in their operations. What it means to implement Kanban These 5 core Kanban properties will guide teams in implementing Kanban in their current process. Visualize the Workflow The first step to implement Kanban is to model how the current process operates.
Having a visual representation of the process allows teams to examine the flow of work through their Kanban system. A Kanban board is used to help teams visualize their workflow.
Once the team has visualized their workflow, each step in the process is then translated as columns in the board. You could also use Kanban swimlanes to categorize or group tasks within a step or column in your board, keeping things more organized. Limit Work-in-Progress WIP Controlling the number of work items within each step in the process reduces the cycle time or the amount of time it takes for an item to successfully go through a Kanban system.
Limiting WIP also helps teams focus on the task at hand and get it completely done before moving on to the next task. They can determine at what step in the process are tasks building up, if tasks are being blocked, and whether team members are operating at an optimal capacity or are overburdened. As your teams go through the work, you will be able to collect process metrics, such as cycle time and lead time, that will help you analyze what needs to be improved in your current process.
Having metrics and a process visual in place make it easier for teams to spot weaknesses in their process and implement necessary changes to refine it. Make Process Policies Explicit Stating process policies explicitly establishes a common understanding within the team on how work should be performed and what the expectations are on the outputs of each step in the process. These policies also act as a checklist for the team to ensure consistency and quality in the application of their work.
It is recommended that process policies are displayed in the Kanban board so that team members can easily see and be reminded of them.
Use Models to Recognize Improvement Opportunities Teams should endeavor to analyze their current process and examine areas that can be improved. Value Stream mapping is a modeling technique that teams can use to conduct a thorough examination of their process. Value Stream Mapping helps teams focus on value-adding activities in their process; helping them identify which activities are wasteful and should be removed.
How to make the most out of your Kanban adoption Following these four foundational Kanban principles will enable teams to fully reap the benefits of this methodology. Start with what you do now As David J.
It requires that some process is already in place so that Kanban can be applied to incrementally change the underlying process. With the implementation of Kanban, let the inefficiencies surface and then gradually change your process as you collect data and metrics about your current workflow and team efficiency.
Agree to pursue incremental, evolutionary change A desirable characteristic of Kanban is that it does not introduce or require radical changes. Incremental changes allow for lesser resistance from team members and the organization; making it faster to manifest positive change.
Respect the current process, roles, responsibilities, and titles Implementing Kanban does not require a change in team roles and responsibilities or imposition of titles. As mentioned in the first principle. It also does not require an immediate change in the process. It is up to the team to decide what roles would do well for their process, and when a change in their process is needed. Similar to the second principle, this allows teams to easily digest changes as they are more manageable and less intimidating.
Encourage acts of leadership at all levels One thing Kanban amplifies is accountability. With process data and work progress becoming transparent, teams must take it upon themselves to enact changes. Every team member is encouraged to pitch in ideas and lead process improvement initiatives to continuously better their ways of working and consequently, their products and services. Getting Started on your own Kanban Implementation With knowing how this lightweight but highly effective method works.
You are geared up to introduce Kanban to your teams. Also, you could check out these Kanban board examples. Free Trial for 30 days. Including all features, email educational series and customer support. No credit card. No contract. No risk.
What is Kanban?
Why do you need a Kanban board? When you have to shift through stacked email threads for design approvals, collaborating within the team becomes tough. Therefore, Kanban is meant to cut the amount of time spent on managing projects because any professional should spend their time doing their work and not managing. The Kanban boards help you visualize the actual workflow or system already in place. It balances the work and workflow. Kanban encourages leadership roles at all levels. Depending on your type of project, divide the workflow into stages.